ECHO Job Opening: Accounting Coordinator Position (VT)

Job Post courtesy of Amanda Van Vranken , Staff Resource Manager, ECHO, Leahy Center for Lake Champlain:

Job title: Accounting Coordinator
Reports To: Director of Finance & Administration
FLSA Status: Exempt
Date Last Approved/Revised: April, 2015

Summary: ECHO, Leahy Center for Lake Champlain is an innovative science center and lake aquarium located on Burlington, Vermont’s Waterfront. ECHO leverages its unique setting to inspire and engage people to become advocates for a healthier Lake Champlain. ECHO uses its numerous interactive exhibits and animal ambassadors to educate and delight about the Ecology, Culture, History, and Opportunity for stewardship of the Lake Champlain Basin. ECHO is the public face of the Leahy Center for Lake Champlain, a 2.7 acre campus that also includes the University of Vermont Rubenstein Ecosystem Laboratory and research vessel, Lake Champlain Sea Grant, the Lake Champlain Basin Program, and the Lake Champlain Navy Memorial. ECHO employees are expected to contribute to a productive, respectful workplace by modeling humor, communication, collaboration and accountability to our colleagues, animals and guests.

The Accounting Coordinator is responsible for supporting the administration of all aspects of accounting, finance and database management consistent with the institution’s mission of promoting and enhancing stewardship of the Lake Champlain Basin. This full time, salaried position reports to the Director of Finance and interfaces with all members of the ECHO team to address a variety of accounting, payroll, banking, database management and staff office needs. The ideal candidate will have a Bachelor’s Degree in Accounting or Business Administration, be detail-oriented, highly organized and self-motivated.

Supervisory Responsibilities: No

Essential Duties & Responsibilities:

  • Work directly with Director of Finance to support the installation of accounting software to integrate with Blackbaud Altru to streamline financial systems and provide more access and transparency.
  • Responsible for Accounts Payable and Receivable.
  • Responsible for daily cash receipts and daily deposits.
  • Prepare monthly book-to-bank cash and credit card reconciliations.
  • Prepare general ledger account reconciliations as required.
  • Responsible for payroll preparation, including grant billable hours.
  • Assist in month-end financial closing process and financial statement preparation.
  • Prepare various information returns (Federal, State, etc.) as required.
  • Assist in the preparation of information required for the year-end audit and tax return.
  • Manage the purchase and distribution of office & copier supplies. Petty cash administration.
  • Other duties, as assigned.

Other Duties: This job description is not intended to be a complete statement of the position; it is intended merely to be a guide to the general work to be performed.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

  • Bachelors Degree in Accounting or Business Administration.
  • Demonstrated experience of financial accounting in a not-for-profit environment.
  • Minimum of two year’s, hands-on experience working with a financial accounting system such as QuickBooks.
  • Experience with Blackbaud’s Altru software a plus.
  • Knowledge of Payroll administration.

Essential Job Skills and Abilities:

  • Solid accounting and data entry skills.
  • Excellent analytical and technical skills including mastery of MS Excel and attention to detail.
  • Self-motivation; the ability to identify opportunities and problems and to take initiative to deal with them appropriately.
  • Open and comfortable learning and integrating new information and/or technologies.
  • Excellent customer service skills.
  • Organized planner able to juggle multiple projects and to deliver on time.
  • Highly flexible and able to adapt to a fast-paced, dynamic environment.
  • Comfort working with diverse groups of people and ability to communicate effectively across cultures and learning styles.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work is performed in a regular office setting. The Accounting Coordinator must be able to work at a computer for several hours at a time. Some weekends, holiday, and after-hours work may occasionally be required.

Salary: Commensurate with experience. Excellent benefits and professional growth opportunities.

Application Instructions: ECHO is an Equal Opportunity Employer and welcomes resumes from individuals who will contribute to our diversity. Send resume and cover letter to ECHO Job Search. Please put Accounting Coordinator in the subject line of the email and send to: jobs@echovermont.org.

Application Deadline is Monday, May 4, 2015